Drafting plain-language versions of program handouts
An assistant rewrites a program flyer or form at a friendlier reading level and suggests simple layout changes. A staff member checks it with a few real readers.
What it is
The helper rewrites a flyer or form in friendlier, simpler words. It also suggests easy layout changes.
Who it is for
Nonprofits that serve people who read at many levels can use it.
What you get
You get a clearer version to test with a few real readers.
A real-life example
A health clinic nonprofit has a flyer full of long words. Many clients find it hard to follow. A helper rewrites it in simple words and suggests easy layout changes, like bigger headings. The staff show it to three clients. They ask what is clear and what is not.
This is a made-up scenario. It does not describe a real organization.
How it works
- You: Share the flyer or form.
- You: Tell the helper who will read it.
- The AI: Rewrites it with shorter words and sentences.
- The AI: Suggests layout changes, like headings and bullet points.
- You: Check that the facts are right.
- You: Test it with a few real readers and change what is unclear.
Time saved
Typical estimate
By hand: about 2 hours.
With AI: about 30 minutes, plus testing with readers.
These are rough guesses, not measured results. Your own times will vary.
Sample output
Example Before and after text
Before: Individuals seeking assistance must present documentation of residency. After: Bring one paper that shows your address. A bill or a letter works.
Made-up names and numbers, shown only to give you an idea. Always read AI output before you use it.
What it involves
- Tools / helper type
- AI writing assistant
- Rough effort
- Low (Low = an afternoon or less; Medium = a few days with some setup; High = a project)
Who should look it over
Review for accuracy, especially eligibility rules and dates. Test with the people it is meant for.
Related use cases
Creating large-print and plain-language versions of the bulletin
The helper takes the weekly bulletin and makes two new versions.
The result: You get both versions, ready for a volunteer to check and print.
Read more about Creating large-print and plain-language versions of the bulletinDrafting a first pass of a grant application from past reports
The helper reads your earlier reports and program descriptions.
The result: You get a draft to reshape, so you start with words instead of a blank page.
Read more about Drafting a first pass of a grant application from past reportsWriting donor thank-you notes with a personal touch
You give the helper a donor's giving history and notes on what that person cares about.
The result: You get drafts that a staff member edits and signs.
Read more about Writing donor thank-you notes with a personal touchExamples are for general information. Tools and features change, so check with the vendor, and keep a person in the loop for anything involving money, private information or people in your care.